Routemap Review Workshop 1, 28 June 2017
Today, staff from multiple teams and organisations across Leeds joined together in a workshop to trial the TRUE process. After a brief presentation explaining the TRUE project, everyone was excited to see what the process actually consisted of in practise and how it could influence a social project. This workshop focused on phase one of three in the TRUE process.
Firstly, we were given a real life example of a social project and for this workshop we looked at the local delivery pilot bid for Sport England.
The local delivery pilot bid is a proposed project looking for funding from Sport England. It is in its initial stage of planning and aims to increase physical activity, reduce health inequalities and create an ‘active living environment’ within the Inner East area of Leeds.
The first phase of the TRUE process is the diagnostic phase, whereby we assess the capability and complexity of the project. We look at the vision of the project, the problems that could arise in terms of capability and complexity and then compare complexity to capability. This process is designed to identify the potential issues that could arise from the project and what aspects need further consideration in the planning process.
The starting point for the workshop is to clarify the vision for the pilot project, the vision for delivery of that project and the characteristics of the organisation. For a pilot bid this proved quite challenging for the group as the goals of the proposed project were so varied. After compiling ideas, the group decided the vision for the project could be summarised by ‘inspiring and enabling an active community through the creation of an environment for health and wellbeing’. This initial process ensured the group focused on the project and understood the context of the project before analysing it further in terms of potential complexities and the organisation’s ability to address those complexities.
The next stage of the workshop was to undertake assessments of complexity and capability. This is comprised of a workbook that is completed individually, but then compiled to create a group view. In order to assess complexity, a number of statements were made and then we decided which statements were indicative of the current state of the project. This identified how difficult the project could be to deliver. Following this, the capability assessment had a variety of characteristics which the group marked as either current or required, or which could be classed as a barrier. This assessment highlighted the gaps in the current project plan and where more consideration was required to address these gaps in capability.
This method is best used during the planning stage of your project in order to identify areas of priority and which issues need to be addressed.
The final stage of the workshop looks at defining the critical success factors to delivering the vision. The diversity of roles within the room allow for a variety of perspectives on the critical success factors and give great food for thought on what should be defined as the critical success factors for the project coordinator.
The TRUE process evokes lively debate about how to approach social issues and how to improve the impact of a project. The initial phase defines the barriers and complexities of the project before a solid project plan is created. In the next workshop we will undertake phase 2 of the programme which is ‘alignment’.
Which direction will the project take next? Will the project received the funding and full planning go ahead? How will TRUE impact on the success of this project? Keep up to date by following our blog! The next entry will be on w/c 24th July following the next workshop. Watch this space…